Specification & Terms & Conditions for annual rate contract for the supply of Liquid Nitrogen Gas for the period of 01-07-2018 to 30-06-2019:-
1.The rate contract offer should be sent on the firm’s letter pad.
2.The firm must attach two self-addressed envelopes with Postage Stamps as per Indian Postal office Rates.
3.The sealed rate contract offers must reach upto 3:00 pm on 08-06-2018 in the Office of Asstt. Accounts Officer (Purchase Cell), Administrative Block, Guru Angad Dev Veterinary And Animal Sciences University, Near Verka Milk Plant, Ferozepur Road, Ludhiana-141001 only.
4.The offer should be accompanied with the security of Rs. 25,000/- in the shape of Fixed Deposit Receipt in favour of “Asstt. Accounts Officer (PC), GADVASU, Ludhiana” on any bank approved by RBI (Demand Draft/Cheque etc will not be accepted in any circumstances). This Security amount submitted by the firm(s) to whom the annual rate contract would be awarded will be refunded after the expiry of Rate Contact period i.e. it will be refunded only after 30-06-2019. The security already available with this office, deposited for the rate contract for the previous year, will not be considered & will be refunded separately after the guarantee period is over. However the security amount submitted by the firm(s) who remained unsuccessful to enter into annual rate contract will be refunded after the date of finalization of this rate contract.
5.Offer(s) received after the due date and time, incomplete, conditional, without requisite Security money and offer submitted in any other office of university will be rejected straightway.
6.The Offer(s) containing over writing/cutting etc. without authentication will not be entertained.
7.Rates should be quoted F.O.R University Campus, Ludhiana/Research station. Octroi charges, packing and forwarding charges if any, will have to be borne by the supplier/dealer.
8.All charges including GST and any other levies payable by GADVASU should be clearly indicated otherwise it would be presumed that the rates quoted are inclusive of all these charges and University shall not pay any extra charges/taxes. Rates should be inclusive of freight charges etc.
9.The University is entitled for Discounted GST on items which are covered under Notification No 47/2017- Integrated Tax (Rate) Dt 14th Nov, 2017, Notification No. 45/2017-Central Tax (Rate) Dt 14th Nov, 2017 and Amendment no. 10/2018- Integrated Tax (Rate) Dt 25th Jan, 2018 and University shall provide Declaration for GST Benefit.
10.The Excise Duty if applicable (with percentage) should be clearly indicated in the offer. The University is exempted from the payment of excise duty and the exemption, wherever applicable, will be availed by providing ED Exemption Certificate with each order. The requirement of Excise duty exemption certificate (with percentage) should be clearly mentioned in the offer letter, otherwise no ED Exemption Certificate will be issued by GADVASU.
11.Supplies are to be made on bill basis as the University usually makes payment within 30 days from the receipt of the material in good condition.
12.The firms and their authorized Distributors/Dealers (if any) must enclose separately an undertaking duly attested by the Notary Public on the non-judicial stamp paper worth
Rs. 25/- with Annual rate contract offer to ensure compliance of terms and conditions of the rate contract with the university during the validity period of the rate contract. Non-compliance of these terms and conditions shall be liable to forfeiture of the security money or black listing of the firm for dealing in future or both or any other action as deemed fit with the approval of Worthy Vice – Chancellor and decision in this regard shall be final.
13.The Liquid Nitrogen gas should be 99.99% pure.
14.The Gas will be received in liquid nitrogen containers and will be measured as per the capacity of the containers in litres. It will be the duty of concerned officer/officials to provide containers to the supplier.
15.The supply order will be sent to the supplier through Email/Fax/Post. The supplier should supply LN2 gas to the indenter within 5 days from the date of order.
16.In case of the late supply of LN2 gas, the supplier will have to fill in all the containers offered. The loss of semen straws or semen production due to late supply of LN2 gas will be received from the supplier. The assessment of loss will be decided by the departmental committee constituted by the Director, Livestock Farms, GADVASU, Ludhiana.
17.The gas will be supplied by the supplier F.O.R. to GADVASU campus (Ludhiana), Research stations, Out-stations, KVKs of GADVASU, located at different places in Punjab.
18.The rate contract will be awarded by Guru Angad Dev Veterinary And Animal Sciences University, which comprises of approximately thirty Departments/Research station/Out-stations/KVKs, out of which various departments require Liquid Nitrogen Gas in routine. The supplier will have to supply the Liquid Nitrogen Gas as per the requirement of department and separate bills need to be raised the supply made.
19.If the supplier fails to supply gas within stipulated time, then the indenter can purchase gas from any other source and the difference of market rate and approved rate will be recovered from the pending payment or the security deposit.
20.It is mandatory that supplier should submit the test report from the manufacturer/laboratory with every lot depicting purity deposit.
21.The firm will have to sign an agreement with GADVASU, Ludhiana within 3 days of the letter of approval from the Asstt. Accounts Officer (Purchase Cell), GADVASU.
22.No firm shall have any claim for renewal of the rate contract for the next year on the basis of previous rate contracts and no correspondence in this regard shall be entertained.
23.The rate contract will remain valid till 30-06-2019 and order placed on 30-06-2019 will have to be executed.
24.The University reserves the right to reject or accept any or all the quotations without assigning any reason. The University may enter into rate contract with more than one firm(s) as may be considered necessary.
25.All disputes shall be subject to Ludhiana jurisdiction only.
26.For any enquiry contact Purchase Cell on 0161-2553353 during working hours.
