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Gadvasu

ਗੁਰੂ ਅੰਗਦ ਦੇਵ ਵੈਟਨਰੀ ਅਤੇ ਐਨੀਮਲ ਸਾਇੰਸਜ਼ ਯੂਨੀਵਰਸਿਟੀ
Guru Angad Dev Veterinary And Animal Sciences University

ADMISSION 2019-20
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tender notice

Quotation notice for the Digitization of important rare documents and theses, AAO, Purchase Cell O/o Comptroller, GADVASU, Ludhiana

January 24 Expiring at: May 10

Guru Angad Dev Veterinary & Animal Sciences University
Assistant Accounts Officer, Purchase Cell O/o Comptroller Ferozepur Road, Ludhiana, Punjab, India 

Phone 0161-2553353

Quotation Notice 

Purchase Notice No.: 2017-18/1831                                                    
Dated: 24-01-2018 

Quotations are invited in two different sealed envelopes (one technical and other financial) from the experienced, technically and financially soundmanufactures/authorised distributors/dealers/stockist for the Digitization of important rare documents and theses as per the given specification with full terms & conditions.

The quotations must be sent in two different sealed envelopes as per detail given below:-

 

Title of Envelope Contents of Envelope
Envelope No. 1 “Technical Bid” Details about the technical specification, Model of equipment, manufacturer, compliance statement as per specifications in a tabular form, terms of delivery, installation, guaranty/warranty, valid authorization certificate, Details about installations of equipment with complete address along mobile numbers of users, AMC period along with AMC charges if any, printed Catalogue/literature etc.
Envelope No. 2 “Financial Bid” Details about Price along with all charges including all taxes Financial bid should be in F.O.R. Destination basis and should include all types of charges including insurance, custom duty against CDEC, clearance and transport charges etc. Supplier will be responsible for clearing the consignment from the custom department and deliver the same to the university, if applicable.


The quotations may be sent in the name of : 

University Librarian  Ludhiana.

The quotation must reach by Post/courier or by hand on or before 05-02-2018 up to 4.00 p.m. on the following address:

Assistant Accounts Officer,

Purchase Cell O/o Comptroller,  Admin Block,

Guru Angad Dev Veterinary & Animal Sciences University,

Ferozepur Road, Ludhiana-141004 Punjab. India.


The Technical Quotations/bid will be opened on 06-02-2018 at 11.00 am in the presence of all sub purchase committee members. The financial bid will be opened only of those bidders who have qualified in the technical bid.

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Important Note : Company should provide a compliance table/statement as per requiredspecifications in a tabular form stating the compliance and giving justification (if any) supported by technical literature with clear reference of page number, paragraph or lines. This statement must be signed, with the company seal for its authenticity and acceptance that any incorrect or ambiguous information found submitted (whether at any later stage) will result in disqualification of the bid quoted by that firm/cancellation of purchase order without assigning any reason.  That firm may be blacklisted to supply the material to GADVASU in future.  

Specifications and Terms and Conditions 
for 
Digitization of important rare documents and theses. 

a)        Proposals are invited for digitization on per page basis.

b)        The vendor must have GST number, which should be mentioned on quotation.

c)        All the digitization work will be done in the premises provided by the University Library/ Offices.

d)       Theses/papers can be unbinded where ever necessary. After scanning, the vendor will bind the thesis as in original form as per instructions of Library. The damage to the cover pages of theses should be done as minimum as possible.

e)        All charts/ photographs should be scanned at high resolution (300dpi). The text/ papers should be scanned at minimum 150 dpi. Payment will be made at same rate for pages scanned at 150 dpi and 300 dpi.

f)         Each scanned theses/bundle of papers will be provided in single file. The pdf files of scanned theses/papers will be provided to the University Library/ Offices on CDs/DVDs. The vendor will not keep the copy of scanned theses/ papers with himself in any format.

g)        All the work must be completed before 25th of March 2018, so that the payment could be released before the closing of financial year.

h)        The annual turnover of the vendor for last 3 years should not be less than Rs. 4 Crore (proof to be attached by the vendor).

i)          The successful vendor will deposit the security of Rs. 30,000/- in the name of the Comptroller, GADVASU, Ludhiana before the start of work and will sign an agreement with the University. The payment will be released after completion of work.

j)          The number of pages to be scanned will be more than 70,000. However, the payment will be made as per the actual work done. The number of pages to be digitized may increase.  

Terms & Conditions:-

  • The quotation must contain GST Number/Licence Number.
  • The supplier should certify, on the face of bill, that "The firm has supplied these materials with maximum discount and the rate charged are not higher than offered to DGS&D and other Institutes/Universities etc.
  • The rates of the equipments/items must be quoted strictly according to the full Specifications/configuration as per requirement along with all the terms & conditions and must be FOR GADVASU, Ludhiana destination basis and should include all types of taxes and charges including insurance, custom duty against Custom Duty Exemption Certificate, clearance and transport charges etc.
  • Supplier will be responsible for clearing the equipment/item from the custom department and deliver the same to the University.
  • It is mandatory to sent quotations in two different sealed envelopes mention “Technical Bid” on one envelops and “Financial Bid” on other along with name of items to be supplied, otherwise quotation will be rejected straightway.
  • Rates quoted must be valid up to 2-3 months. In case prices slash down or any other benefit (in form of lesser price/lesser tax/foreign exchange rate etc.), it must be passed on to GADVASU.
  • The University is exempted from the payment of excise duty and the exemption, wherever applicable, will be availed by providing ED Exemption Certificate.
  • The University will pay only Basic Custom duty and the exemption, wherever applicable, will be availed by providing against Custom Duty Exemption Certificate.
  •  Incomplete bids, without brand name or received after due date/time shall be rejected forthwith.
  • University does not take any responsibility for any postal delay in delivery by Registered/Speed Post/courier or lost in transit of the quotation.
  • In case a holiday is declared on the last date for submission of quotations, the next working day will be the last day to submit the quotation.
  • Conditional and unsigned quotation will not be accepted.
  •  Delivery period of the items must also be intimated clearly in the quotations, no further correspondence in this regard will be communicated by the university.
  • The quotation shall not contain corrections, erasers and overwriting, it will result in rejection of quotation straightway.
  • The supplier must attach valid authorization certificate issued by the manufacturer/ distributor with the Technical Bid otherwise quotation will be rejected straightway.
  • Firms having a regional/local service centre with reputed technical support will be preferred.
  • The University reserves all the rights to accept or reject any/all quotation(s) and to increase or decrease quantity or configuration of items specified without specifying any reason. No correspondence will be made on this matter.
  • In case of any dispute, jurisdiction will be Ludhiana District Courts.

                                                                                                                                    Sd/-                          
                                                                                                            Asstt. Accounts Officer,
Purchase Cell, O/o Comptroller

 


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